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Executive Assistant at Flamingo Tiles (Kenya) Ltd

03.18.2013 · Posted in Jobs in African Countries

Location: Nairobi
Description:

Executive Assistant at Flamingo Tiles (Kenya) Ltd in Nairobi – East African Jobs, Careers and Vacancies

As a young and growing manufacturing company, we are looking to hire an executive assistant to assist a member of senior management in daily administration and data collection tasks.

Responsibilities

  • Remain up to date on all key tasks and efforts required of the executive and provide support to ensure all are achieved in a timely and professional manner.
  • Serves as the initial phone contact for the executive.
  • Maintains highly confidential information and files and is responsible for time sensitive material.
  • Prepares routine and complex correspondence, reports and presentations often using the most advanced office technology including word processing, graphics and spreadsheets
  • Researches, analyzes and compiles data and figures for presentations and proposals including financial statements
  • Organizes and maintains file system files, correspondence, and records as well as expedites the work flow
  • Reviews email of executive to prioritize when executive is traveling, ensuring critical issues are addressed in a timely manner.
  • Maintains calendars, schedules appointments and coordinates arrangements for meetings, conferences and travel
  • Prepares agendas, reserves and prepares facilities, and records minutes of meetings

Requirements

  • Bachelor’s Degree
  • Must be 25-30yrs with at least 1 year of corporate administrative support experience.
  • Flexible and capable of infrequently working extended hours and weekends with availability to be on-call if needed
  • Superior judgment with confidential materials;
  • Excellent oral, written and interpersonal skills;
  • Dynamic, high energy personality with impeccable composure
  • Positive “can do” attitude.
  • Effectively anticipate needs and issues and able to provide solutions.
  • Aptitude to work well in a fast-paced, dynamic environment
  • Detail oriented, ability to multi-task, prioritize and execute multiple concurrent activities with competence
  • Advanced MS Office skills.
  • Should be efficient, self-motivated organized, a good communicator, IT literate.

If you are up to the challenge, please send an updated CV and a cover letter telling us why we should consider you for this position to the attention of Recruitment – info@flamingotiles.co.ke, no later than 25 March 2013.

Kindly indicated your current and expected remuneration.

Only short listed candidates will be contacted.

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